Midwestern Swimming, Inc
Board of Directors Meeting
January 13, 2008

The meeting was called to order at 6:02 p.m. via conference call. Present were Al Johnson, Greg Guelcher, Gretchen Lindner, Scot Sorensen, Lynn Weaver, Holly Beeman, David Nelson, Docker Hartfield, Mike Jacobson, Mary Kocsis, Kelly Kunkel, Betty Kooy, Bruce Schomburg, and Mary Losee.

Submitted Reports via consent agenda:
Registration Chair Report: Twenty one clubs are registered. Two previously registered clubs have not registered (KAST and WIN). More athletes have been registered. A list of coaches and contacts will be sent to Lynn Weaver and Docker Hartfield.

Finance Chair: Mike Jacobsen had a change to the circulated minutes which clarified that the Trials ticket expense should not show in the profit and loss line but should be under assets. Correction to previous minutes as follows: $10,000 should not be listed as a loss item and the “PNL” should read “P&L”.

Motion to accept minutes were accepted as corrected. Seconded. Approved.

Motion to accept the submitted reports. Seconded. Approved.

Old Business:
Swimposium: Mary Losee will check with Lincoln North Star High School as a possible location for the April 12 Swimposium. Cost should be around $400.
Trials Tickets: Mary Kocsis reported that Bellevue Swim Club has applied for two full sessions and Norfolk Y, North Platte, and Council Bluffs have applied for one each. The deadline for purchase of the tickets was extended to the Midwestern Championship Meet. Betty will send emails to all registered coaches, clubs and officials regarding the availability of these tickets. The committee is still planning the auction/distribution of the tickets.

New Business:
Trials Box: Arlene McDonald, Central Zone Director, wanted to know if Midwestern would like to share a box with several other CZ LSCs. There would be 18 seats in the box and food would be included for all sessions with a cost of $21,000 split three ways. Discussion followed regarding who might join in the purchase, how the tickets would be allotted, and the cost. Motion was made to purchase a portion of a box at Trials to be split with two other LSCs. Seconded. Approved.
Budget: Mike Jacobson and Mary Kocsis explained the adjusting of the budget to a fiscal year (September 1 through August 31). Explanation and discussion followed concerning the calendar division of the quarters, how All Stars and Zones fit into the budget year, some line items, incomes, expenses, individual budgets and the cost of the Midwestern Championship meet.
Motion was made to raise the cost per individual event at the Midwestern Championship meet to $3.50 and the cost per relay event to $7.00. Seconded. Approved.
More discussion ensued regarding the number of entries, the different types of awards and prices. Motion was made to award individuals 1-6 custom medals, relays 1-3 custom medals, and ribbons for 7-12 (4-6 relays) (no stock medals). Seconded. Approved.
All Stars & Zones: Recommendation was sent from the Age Group Chair Lisa Ellis regarding deadlines for application for the All Star meet – recommending December 1 so that we know who wants to go – recommending that anyone with a BB or better time on December 1 submit the application. Money will be requested when swimmers are chosen for the team. A statement will be on the application that the All Star coaches will be picking the swimmers’ events. Discussion followed. Motion was made to accept the proposal requiring the December 1 deadline and coach selection of events. Seconded. Approved. Motion was made that the proposal also be applied to the Zone application process. Seconded. Approved. More discussion followed concerning the logistics of the Zone meet.
Computer Update: The treasurer reported that her computer needs to be updated. Motion was made to update the treasurer’s computer. Seconded. Discussion followed regarding the age of the computer and the costs of getting updated software and installing updated software. Motion approved.
Officials’ Committee Update: Scot Sorensen reported that the Midwestern Championship referee will be Gretchen Lindner. The coaches’ meeting will be held fifteen minutes prior to the warm-ups for their team. The Officials Committee is setting term limits for committee members and revamping the credentialing of officials.
Athlete representatives: Kelly and Peter will be conducting the election of three athlete representatives at the Midwestern Championship meet in order to bring the athlete representation on the BOD to the requisite 20%.

Motion to adjourn at 7:40 p.m. Seconded. Approved.

Respectfully submitted,
Gretchen Lindner
Secretary