Midwestern Swimming Inc
Board of Directors Meeting
Conference Call
April 2, 2006

The meeting was called to order at 7:05 p.m. Present were Mike Jacobson, Betty Kooy, Jack Jackson, Bruce Schomburg, Paul Kemp, David Nelson, Mike McKamy, Sarah Abraham, Mary Losee and Gretchen Lindner.

Motion was made to accept the minutes of the January 6, 2006, meeting as distributed with correction in 2^nd para to read ‘motion carried’. Seconded. Approved.

Treasurer’s Report: Mike Jacobson gave the report for Mary Kocsis. The quarterly budget was distributed which allows the BOD to more clearly see the seasonality of the expenditures. Some short course funds have been deposited but are not in current figures. All Star expenditures were greater than anticipated. It is necessary to have a list of previous year’s expenditures in order to be able to budget for travel trips. Motion was made to buy an updated version of QuickBooks for the treasurer. Seconded. Approved.

Coach Representative Report: (for Lori Benson) Mary L. announced that Kyle Hunt will be head Zone Coach.

Officials’ Chair Report: Paul Kemp reported that there will be a USA Swimming sponsored officials clinic in Colorado Springs over the Memorial Day weekend. Criteria is referee for less than two years. Anne Twedt will attend. Paul will get another official to go. Midwestern will cover travel expenses and registration fees. USA Swimming covers hotel and meals. Motion was made to fund two people to attend the clinic. Seconded. Approved. Officials will coordinate with the MW Office to make arrangements.

Technical Chair Report: Bruce presented recommendations for changes to the DI and DII format to the BOD and will take recommendations to the pre-sanction committee. Some recommendations include removing bonus heats, changing relays to 15 & O (rather than 11 & O), adding 10 & U 500, eliminating the 200 relays for 11 and over at the DI and the 400 relays for 11 & over at the DII, moving relays to a.m. sessions, lowering cuts for events not filled, eliminating the 100 IM for 11-12, eliminate the P/F events from the Friday p.m. session. The pre-sanction committee will discuss these recommendations at their meeting. The recommendations will be distributed to all coaches with the request that they contact Bruce with their recommendations prior to the pre-sanction meeting.

Safety Chair Report: David Nelson reported several minor incidents at the Monarch meet in February.

Age Group Chair: No Report.

Senior Chair: No Report

Finance Chair: Mike Jacobson will clean up first quarter figures when he gets final figures from the treasurer.

Question regarding date of HOD meeting – it is SATURDAY, April 29. There was an error on the website. It will be corrected.

Executive Secretary Report:

•  Cleanup on DI meet is done. Extra trophies have been ordered. List of prove time/pay fine was sent. Response is slow.

• Pre-sanction committee will meet Saturday, April 8 in Lincoln.

• All HS times are in the MW data. Short course records will be posted – there were 13 records broken by 6 swimmers.

• Meet cuts for SC 2007 have been compiled but will not be posted until LC is complete. Times are getting slower. Data is available for anyone if they wish to take a look at it (Excel spreadsheet format with 35^th fastest time for the last 10 years)

• TMOnline currently has three years of data. Two years (four seasons) was recommended as sufficient for online posting.

• Deposits for registration are made on a weekly basis. Spreadsheet of information is sent to Mary Kocis.

• Summer registration information has been sent out – with note regarding electronic reg in the fall and the $1 additional charge for non-electronic registration. Decision will be made at HOD meeting as to how to collect the $1 per athlete. Registration form information needs to be in Co Springs by April 21. Betty will ask for an extension until after the HOD meeting. Databases must be checked before August 1.

• Registration numbers: 23 clubs, 1659 swimmers, 90 coaches, 103 officials, 60 other non-athletes. Non-athlete list will be sent to Jack Jackson for information for Trials.

• Sectional reimbursement requests are due. Reimbursement for sectionals is up to $100 with provable (receipts) expenditures (current mileage rate is .445).

New Business: Nebraska Aquatics has submitted a bid for the long course championships. NA will be paid a lump sum to host the meet. Fee per event will be $3. MW retains the concession commission (Action Accents). (Short Course commission was a considerable sum.) Motion was made to accept the bid from Nebraska Aquatics. Seconded. Approved.

There are several nominations for the MW Hall of Fame. Nominations will be accepted until July 15.

Paul reported that the nomination committee had been hard at work. The secretary is supposed to be elected in even-numbered years; hence the secretary position will be put on the ballot this year.

Zone information should be ready for distribution by June 1.

Jack brought up the current HS situation. Much discussion ensued regarding what can and cannot be done during the HS season regarding HS coaches/club coaches/HS swimmers/club swimmers. It is the lack of understanding of the sport of swimming which leads to the majority of the problems and misconceptions.

Motion to adjourn at 8:48 p.m.. Seconded. Approved. Next meeting will be announced at a later date.

Respectfully submitted,
Gretchen Lindner, Secretary