Midwestern Board of Directors
Meeting Minutes|
Sunday, July 20, 2003
12:00pm
Woods Pool, Lincoln, NE

Present:  Mary Losee, Mary Kocsis, Gretchen Linder, Betty Kooy, Kim Pappas, Mike Jacobson, Gary Flury, Jeanie Neal, Peggy Speer, Lisa Ellis, Kyle Hunt

 Kyle Hunt summarized that as part of the fine levied against HLA this spring, HLA was planning to provide 16 timers for 2 session of the LSC Championship meet.  The concern had been brought to him that it might look improper for 16 timers to be wearing HLA clothing, and he wanted the board to consider that possibility.  Seeing no problem with the clothing of the timers, it was agreed that HLA parents would time for Friday prelims and Saturday timed finals (the middle session of the day.)

 Mary Kocsis reported that the checkbook had been stolen 2 weeks prior and that in the checkbook there were also reimbursement requests and receipts.  She asked the board members to spread the word that if you submitted a reimbursement and have not been paid yet, re-request, since it was probably in the stolen checkbook.

 Mary Kocsis and Mike Jacobsen reported that there will be credit cards issued in the next week for the members of the board who have needed to charge frequently.  This includes Betty Kooy, the Age Group Chair and the Treasurer.

 Pre-sanction committee discussed meeting between Aug15-25, or before or after the Aug 30 BOD meeting.

 MW Champs:  Candy reported that NA has secured tables for Action Accents, permits for sales and concessions.  She further indicated that the contract with the city for the pool rental needs to be signed.  After discussion, she agreed to provide a table for the Zone check in and registration and 2 extra tables for awards.

 Swimmers will be asked to pick up their awards as the meet runs.  Nothing will be passed out on Friday, but swimmers can begin picking up plaques and stickies on Saturday.  Lisa agreed to help coordinate parent volunteers to accommodate this process.

 Sunday evening at champs Top 8, Swimmer of the Year, Record Breakers and Top 16 awards will all be passed out after meet awards.

 Championship T-shirt pre-order form is on the web.  Betty asked that we get the word to our coaches and athletes.

 Lisa Ellis reported on the Zone meet travel.  It was resolved to add to the zone chaperone policies and guidelines that a chaperone must be a paid coach or a parent.  We will not accept chaperones who are college student/athletes.

 SWIMS/Registration/STARS: New on-line registration program/Top 16/NTV is now up and running. Betty Kooy attended training in Colorado Springs and Chicago. Gary Flury attended training in Chicago. All registration is now done via the web. All meet results are now uploaded into SWIMS by the local T16/NTV personnel in each LSC. It is the hope that all processes will become almost instantaneous. Non-registered swimmers are flagged and times cannot be uploaded for them until they are cleared.

 Gary Flury and Betty Kooy are proposing a fine for data inconsistencies in registration vs. meet entry data for swimmers (i.e. name spelling, birthday, address). Right now there are too many exceptions making the job of submitting meet results to the STARS database very cumbersome.

 Gary and Betty will be requesting a TM back-up or TM roster from every club in the LSC.  Gary will then be meeting with each club’s registration chair to clean up the inconsistencies prior to the start of the Fall short course season.

 “Best times” will not be recognized by MW if the swimmer is unregistered at the time of the swim.  Kids will not be allowed to go to zones or All-Stars if the time was achieved while the swimmer was unregistered.  The times will however go into the USA Swimming data base and be visible on a search.

 Gary Flury presented an application for a new club from Akron Iowa.  They will be called Westside Aquatic Club (WAC).  Head Coach:  Marian Stalheim, Safety Marshall:  Marshall Stalheim.  This club has no swimmers yet.  This was unanimously approved.

 Peggy Speer reported for Josh McCord that Carly’s term as Senior Athlete rep is up. Elections will be held during LSC meet.  Curtis Benson has agreed to run, and Josh is taking nominations.  It was discussed that nominees should be able to go to clinic, board meetings, must be at least 15, but should be a sophomore or junior in high school.  Gary Flury pointed out an inconsistency between the way the athlete elections are run and the way it is written in the red book.  Mary directed Gary to rewrite the portion of the Redbook to more accurately reflect what we do and be ready to submit it at the fall HOD meeting.

 Lisa brought up the Coach of the Year award from 2002 has not been given to Docker yet.  It was approved that Lisa could go by the watch in August when the 2003 Coach is selected.  Lisa and Archie will buy a watch for each coach.

 Motion was made and seconded to adjourn. Meeting was adjourned by Mary Losee at 1:10pm.

 Respectfully submitted,
Lisa Jean Ellis, Secretary