Midwestern Swimming Inc
Board of Directors Meeting
Conference Call
July 6, 2006

The meeting was called to order at 8:30 p.m. Present Betty Kooy, Mary Losee, Jack Jackson, Peggy Speer, Bruce Schomburg, Paul Kemp, Mary Kocsis, David Nelson, Patrick Rowan, Mike Jacobson, Jeanie Neal, Jackie Rowe, and Gretchen Lindner..

Motion was made to accept the minutes of the April 2, 2006, meeting as distributed and table the minutes of the April 29, 2006 House meeting. Seconded. Approved.

Treasurer’s Report: Mary Kocsis reported that there was $51, 157.08 in the checking account. There are still outstanding bills for the MW Championships and the Zone meet. Report on investments was made. The Board has approved liquidation of those investments which are to be placed in money market accounts. Motion was made to have the Finance Chair and Treasurer move the money to money market accounts. Seconded. Passed..

Officials’ Chair Report: Paul Kemp reported that there are 109 certified officials including a new referee transfer from SE. Research is being done for shirts and badges for officials. Two officials went to the clinic in Colorado Springs. Paul has begun to contact people for working the DI meet.

Administrative Vice Chair: No Report

Technical Chair Report: Bruce Schomburg reported that MW is still in search of an optimum meet schedule. There should be at least 1 Gold and 1 Silver meet per month. Discussion included the possibility of dual meets in the metro area, setting up an optimum schedule for 2008-2009 and then requesting bids. Bids for 2007-2008 are due August 1.

Safety Chair Report: No report.

Age Group Chair: Patrick Rowan reported that the Zone trip is being planned. On-site dinner may be included in the price of the Zone trip. Motion was made to provide two shirts, two caps and one suit along with a gear bag for Zone swimmers. Seconded. Approved. Picture money will be collected upfront. Motion was made to add pictures to the price. Seconded. Carried. Coach applications and chaperone applications are being accepted.

Executive Secretary/Registration Report:

• ·          Event files are being posted on the website.

• ·          Reimbursement requests should go directly to the treasurer. Form has been posted on the
        website.

• ·          Results are being posted as they are received.

• ·          Ballots will be mailed for coach awards.

• ·          The awards for the long course meet will be delivered to Patrick.

• ·          Request for meets and sanction request forms have been emailed to those requesting meets
        for 2006-2007.

• ·          For approved meets, swimmers must pay the MW $4 splash fee. Betty is using
        the USA ID number to export only those who have requested times from those
        approved/observed meets.

• ·          Registration numbers include 1788 year round swimmers, 220 seasonal swimmers,
        118 officials, 108 coaches and 69 non-athletes. Numbers are slightly down from last year.

Finance Chair: Mike Jacobson recommended getting through the third quarter before setting next year’s budget. Recommendations included increasing fees for Zones, All Stars and athlete registration. Fees have been increased for sanctions. It was mentioned that each LSC will be able to set its own fiscal year if legislation passes at the annual USA Swimming meeting. Question was asked regarding hiring another registration chair. Currently it is budgeted as a separate item and the executive secretary is getting paid that salary as well as the other salary. The budget will be presented at the HOD meeeting in October. Zone increases etc will be deferred until after the budget is set.

New Business: Mary Losee stated that the executive secretary needs some type of backup. She asked the BOD to offer a position to Al Johnson, MOST parent. Motion was made to offer a training position of executive secretary support to Mr. Johnson at $150 per month. Seconded. Approved. Investments is tabled until Finance Committee can discuss further. Colorado Springs is offering a workshop for LSC staff in October. Motion was made to send the executive secretary and Mr. Johnson if possible. Seconded. Approved. Discussion was held whether or not to join the Omaha Chamber of Commerce. USA Swimming has joined and MW is part of USA Swimming. Midwestern will be running a Grand Prix in 2008. Question was asked whether an umbrella insurance policy would be necessary. Mike said we have budgeted for this in the past and should do it. Peggy will check on directors and officers insurance and report at next meeting. Jack asked about names submitted for the Hall of Fame. Question was asked regarding convention attendees. Betty, Brian, Peggy, Jack, Mary L, Lisa and maybe Patrick are going. Athlete rep and coach rep are not yet committed.

Motion to Adjourn.

Next meetings: BOD by conference call in September – TBA.

House of Delegates October 1, 2006 in Lincoln. Site – TBA. BOD will meet at 12:30 p.m. and the HOD at 1 p.m.

Respectfully submitted,
Gretchen Lindner, Secretary