Midwestern Swimming Inc
House of Delegates Meeting
Lincoln, NE
April 29, 2006

The meeting was called to order at 9:05 a.m. at the Weary Center, Nebraska Wesleyan University, Lincoln, Nebraska. Present were Mary Losee, Peggy Speer, Brian Jensen, Lori Benson, Bruce Schomburg, Mike Jacobson, Paul Kemp, David Nelson, Jack Jackson, Jeanie Neal, Mike McKamy, Jackie Rowe, Betty Kooy, Gordon Svoboda, Shelly Vlach, Tom Beck, Corey Ayers, Al Johnson, Marsha Ketcham, Tom Malmstrom, Tonya Windham, Lisa Ellis, Jim Gobell, Greg Rorris, Anne Twedt, Robert Mazanac, Holly Beeman.

Minutes of the October 2005 HOD meeting were approved as circulated with the addition of Brian Jensen attending and the Sr Chair Report given by Brian J.

Committee Reports:

Finance Chair: Mike Jacobson explained current quarterly budgeting process which accounts for seasonality of finances. Treasurer provides the raw data. Budget officers can see what is spent from previous years. All officers with budget needs should submit request to Mike by July 1. Current treasurer’s report was circulated. Motion to accept treasurer’s report. Seconded. Approved.

Officials Chair: Paul Kemp reported that Anne Twedt and Greg Rorris will attend the Officials Clinic in Colorado Springs at the end of May. Current numbers include 91 officials and 11 who are apprenticing. Three clinics will be held in the near future in Cozad, Lincoln and a Ref Clinic.
Action: Paul is to look into the cost of shirts for officials and name placards and have information for next Board Meeting. Betty will send current art work to Paul.

Administrative Vice Chair: Peggy had no report.

Zone Championship Meet Coordinator: Lisa Ellis reported on the upcoming Zone meet in Oklahoma City. She has made a site visit for CZ and reports that the facility and site is awesome. There will be team rooms and teams can order meals for finals. Morning movies will be available. OK has contracted for air-conditioned port-a-potties with a butler available. Lisa will be in OK City and will stay for open water and be available for MW kids who wish to participate. Also, CZ is sponsoring legislation for USA Swimming to change current guidelines for meet marshals on deck at meets and Lisa is writing the legislation for submission.

Senior Chair: Brian Jensen commented on the current High School situation. Discussion followed. The NSAA Board of Control minutes have been posted. The current rules are there and will be enforced.

Age Group Vice Chair: Patrick Rowan will be providing forms, code of conduct etc for Zones along with an application for chaperone by June 1. Hotel arrangements have been made and will be duly noted on the application/zone paperwork.

Technical Chair: Bruce Schomburg reported on meeting with the pre-sanction committee and on a survey sent to coaches for ideas regarding the DI/DII meets. Pre-sanction committee will take suggestions into account when reviewing the meets in future. Discussion ensued regarding fly-over starts. It will be highly recommended that all meets use the fly-over starts when applicable and that all meet flyers incorporate the verbiage “Fly-over starts may be used”.

Safety Chair: David Nelson reported three incidents out of 257 in MW for the first quarter – all leg and foot injuries.

Coach Rep: Lori Benson stated that nomination ballots for Head All Star Coach, MW Coach of the Year, Age Group Coach of the Year and BOD Coach Representative will be sent to all coaches in June with balloting taking place at the Long Course Championship Meet at the end of July. Athlete Rep will also be elected at this meet and Jensen will take care of those ballots.

Executive Secretary Report: Betty Kooy

•  Swim Omaha Meet is at a later date because of pool issues.

•  Meets are posted as they become available – some are still waiting on information.

•  Communications and announcements are sent via the Web – either email or posted
  Short Course Top 8 is posted.

• HS Meets have been posted to SWIMS

• TMOnline is being cleaned and some stuff archived. All times are archived by season. Three previous ‘seasons’ and the current season will be posted as per BOD recommendation.

• Pre-sanction committee met in Lincoln on April 8. Committee will meet at least six times a year, with several of those being conference calls. Short course schedule will be posted shortly after several conflicts are fixed.

• Office Email mailing lists have been updated using SWIMS. It is very important when registering as a non-athlete that the email address can be easily read.

Registration Report: Betty Kooy

•  Club personnel report has been put in an Excel spreadsheet. Data is available to BOD.

•  Coaches with expiring certifications between end of SC and end of LC have been notified of dates and type of certifications.

•  Received copy of online CPR course for certification. NO online course is acceptable. The acceptable course list is posted on the MW website as well as the USA Swimming site.

•  Registration numbers: 1668 year round athletes; 5 seasonal athletes; 97 coaches; 102 officials; 62 other non athletes; 3 summer clubs

•  There have been several ‘new club’ inquiries, but NO paperwork has been submitted.

•  Recommendation to set registration fees at $49 ($48 + $1 if regs are not done electronically with rebate of $1 issued to club for future registrations if done electronically).

Trials Committee Report: Jack Jackson reported that all downtown hotel rooms are sold out already. The swimming committee is meeting once or twice a month. Those wanting to work Trials will “work”. The ‘test’ meet will be a Grand Prix meet. A letter will be sent to LSC clubs/members when we know what MW’s responsibilities are. (Hospitality will be the responsibility of the Qwest Center.)

Motion to accept reports. Seconded. Passed.

Old Business:

Sara Juster was charged with putting together information on background checks. Written report was read. Betty and Mary reported that USA Swimming will have its own – it will be presented to the USA Swimming House in September in Dearborn. We will move forward in the fall. Motion was made to recommend and implement an inservice for MW twice a year which will target appropriate conduct issues. Seconded. Discussion included encouraging chaperones, coaches, anyone involved with athletes on a volunteer basis to attend. Passed.
Action: Sara and Committee will be charged with implementation of inservice.

New Business:

Motion to set registration fee for athletes at $49 for 2007 with $1 rebate to club if registration is done electronically. Seconded. Approved.

Election of Officers:

Opened for nominations from the floor. Additional nomination for registration chair: Betty Kooy. Motion to accept those running unopposed by acclamation. Seconded. Passed. Elected by acclamation: Mary Losee, General Chair; Peggy Speer Administrative Vice Chair; Mike Jacobson, Finance Vice-Chair; Gretchen Lindner, Secretary; Brian Jensen, Senior Vice Chair. Ballots were circulated with voting instructions on the remaining offices. Elected were Betty Kooy, Registration; At-large: Holly Beeman and Tom Beck; Board of Review, Keith Eckerman and Nikki Pappas.

Motion was made to destroy the ballots. Seconded. Approved. New officers will take office in September. Those going to convention were reminded to let Betty know early of their intentions.

Motion to Adjourn – 11:00 a.m. – Seconded. Approved.

Respectfully submitted:
Betty Kooy, Secretary pro tem