The meeting was called to order by Scot Sorensen. Present were Scot Sorensen, Mary Losee, Peggy Speer, Lisa Ellis, Archie Heffernan, Mary Kocsis, Gary Flury, Mike Jacobson, Brian Jensen, Gretchen Lindner, Betty Kooy, Candy Hemmer, Jean Neal, Larry Ohs, Marvin Fast, Karen Heyd, Paul Kemp, Lynn Weaver, Patrick Rowan, Pablo Morales.

Minutes of the October meeting were approved with the change on p2 of Mike States to Mike Jacobson.

Registration Chair Gary Flury brought forward the application of Club Huskers for approval as a new club. Motion was made to accept Club Huskers. A paper vote was requested. Motion passed. Motion was made to destroy the ballots. Seconded. Passed.

Age Group Vice Chair: Lisa Ellis
The Zone trip is planned. The itineraries are done and available. Patrick Rowan will be the Head Coach. The hotels are booked and confirmed. Pool time will be secured someplace in Iowa on Tuesday. Cost will be $200 per swimmer because of the extra night on the road and extra night stay. No rooms for parents have been reserved. Rooms are for swimmers and staff only. Parents must make own reservations.

Executive Secretary: Betty Kooy
* An offer from Hy-Tek for TMOnline was available. Clubs not attending will have it mailed to them.
* The new STARS program for Top 16 and STAR times will be an integrated program along with the registration database. The office computer is 6 years old and not capable of handling the new process – so there is a need for a new office computer in the near future. Betty will attend training in Colorado Springs June 14 and in Chicago on July 12 (USA Swimming is paying for training including transportation for those attending.)
* Spring reimbursement requests are due by May 15 – for swimmers who attended Sectional or National meets.
* The Top 8 for short course 2003 is posted to the web site. The certificates are about half done. The pins are ordered. The Age Group Chair and Senior Chair will be consulted for the Swimmer of the Year awards. There will be no awards banquet this year (as voted on at the last BOD meeting). Certificates and pins will be sent to clubs. The Swimmer of the Year Awards and Record Breaker T-Shirts will be given at the Long Course Championship meet.
* Top 16/STAR times have been submitted to USA Swimming. With the new system each LSC will enter their own on-line.
* Scholastic All-America applications are due August 1. Complete transcripts are needed.
* The Long Course schedule has been posted, distributed and will be mailed. Meets are posted as they are sanctioned (some are being held for club registration).
* The July MOST meet will be a MW Qualifier meet – as per the BOD meeting.
* The tentative short course schedule has been distributed to the committee to make recommendations regarding Level I and Level II meets – time stds will be different than MW Championship Times.
* Pre-sanction committee needs SC 2003-2004 meets by August 1 as well as requests for meets for LC 2004 and SC 2004-2005.
* The MegaZone meet flyer has been posted to the CZ Web Site and the MW Web Site. Applications, release forms and tentative itinerary will also be posted. Open Water is on Wednesday. The team will not arrive in time for the Open Water Meet. Swimmers wishing to swim Open Water need to make arrangements with Lisa Ellis. The Zone Web Site has meet results for all of the CZ sectional meets. Long course meet flyers will be posted when available.
* MW Schedule for 2003-2004: The Short Course Championship meet is tentatively scheduled for Mar 12-14 at UNO. This pushes things up 1 week with the MW Qualifier meet to be on top of Sectionals.
* Zone meet for 2004 is scheduled for August 6-8 – CZ has received no bids as of current date. MW Long Course Champs will be July 30, 31, August 1. The Sectional dates are listed in the Zone news which is available.
* A comprehensive hand-out is being distributed to all clubs and posted to the MW web site and the CZ web site which tells "What is Available from USA Swimming".
* A reminder was given to officers/new officers of convention in San Diego in September and to contact Betty regarding travel arrangements.

Registration Chair: Gary Flury
The 2004 USA/MW dues will be $45.00 for both swimmers and non-athletes.

Treasurer: Mary Kocsis
The audit will be done by Monday, May 12. Last year MW’s budget was $13,765 in the black. The IRS problem with the 990 late filing has been resolved with no penalty to MW.
Motion was made to increase athlete reimbursement for Sectionals to $75.00 retroactive to 01/01/03 (providing all requirements are met). Motion was seconded. Passed.
Motion was made to allow a $100 per swimmer reimbursement for swimmers who swam on a national qualifying relay, swam in the relay at nationals and not receiving reimbursement as an individual qualifier (inception date: 06/01/03). Motion was seconded. Passed.

Ballots were presented by Mary Losee to the HOD. Nominations were as follows:

Age Group Vice Chair: Patrick Rowan
Board of Review (vote for 3): Candy Hemmer, Sara Juster, Marsha Ketcham, Lyle Minshull, Larry Ohs, Stan Kubicek
Treasurer: Mary Kocsis
Secretary: Lisa Ellis – nominated from the floor
Registration Chair: Gary Flury
Technical Chair: Bruce Schomburg
Officials Chair: Candy Hemmer, Paul Kemp
Safety Chair: Marvin Fast – nominated from the floor
At Large: Gretchen Lindner, Jack Jackson, Mike Hale, Tom Wackel
Elected were: Age Group Patrick Rowan; BOR Lyle Minshull, Larry Ohs, Stan Kubicek; Treasurer Mary Kocsis, Secretary Lisa Ellis, Reg Chair, Gary Flury, Technical Chair Bruce Schomburg, Officials Chair Paul Kemp, Safety Chair Marvin Fast, At Large Gretchen Lindner, Jack Jackson, Mike Hale.
Motion to destroy the ballots. Seconded. Passed.

It was recommended that HOD and BOD meetings be set for 1 year so that dates are posted and plans can be made. The October HOD meeting will be on Sunday during the MOST meet in Omaha. The May 2004 HOD meeting will be the Saturday before Mothers’ Day in York at 9:30am. BOD meetings will be July 20, 2003 in Lincoln, August 31 (location TBA), December 7 (location TBA) and March 14, 2004 in Omaha.

Mary Losee brought up questions regarding full-time coaches and Workman’s Comp. Discussion ensued regarding which clubs carried Workman’s Comp, whether USA/MW Swimming had a direct carrier or a pool carrier. Lisa and Mary and Marv Fast will do some research and report to the next BOD meeting.

Mike Jacobson discussed the current status of the MW corporate credit card. MW is pursuing a cheaper option than American Express. Currently only the Executive Secretary holds a MW card. Mike is recommending pre-authorization for others besides the office (such as the age group chair for All-Star and Zone travel) and that documentation be provided for all expenses.

Motion to adjourn – at 10:10 am.

Respectfully submitted,

Betty Kooy, secretary pro-tem