Midwestern Swimming Inc HOD Minutes 05/05

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Midwestern HOD Meeting
May 7, 2005
Holiday Inn, York, Nebraska

BOD in attendance: Mary Losee, Peggy Speer, Mike Jacobsen, Lisa Ellis, Gretchen Lindner, Sarah Abraham, Jack Jackson, Jeanie Neal, Pat Rowan, Brian Jensen, Paul Kemp, Mike McKamy, Betty Kooy.
HOD representatives in attendance: Sara Juster, Docker Hartfield

No report from Treasurer

Peggy Speer had nothing to report.

Paul Kemp proposed 3 items:

1- Each team within Midwestern Swimming with 5 or more athletes must have and retain at least one registered/certified and active official at all times. New clubs have six month’s in which to meet this requirement. Tabled

2 -Any club wishing to host a meet must have at least 4 registered officials. If they do not meet this requirement they may co-host with another club. DROPPED

3-Place Judges are recommended at all Championship meets and are required for those meets/events/races with a manual timing system. Moved, seconded and PASSED.

4-Paul had several housekeeping items which involved slight changes in Policies and Procedures wording: Accepted.

Evaluation & Certification

Considered part of Stroke & Turn Judge certification.

Renewal

Same as Stroke & Turn Judge.

CHIEF JUDGE

Education & Training

Must be certified Stroke & Turn Judge.

Evaluation & Certification

Considered part of Stroke & Turn Judge certification.

Must have minimum of one (1) year experience as a

certified Stroke & Turn Judge.

Renewal

Same as Stroke & Turn Judge.

STARTER (Minimum Age 19*)

Education & Training

Must attend clinic.

Must take USA Swimming Starters test and be a

current member of USA Swimming.

Must serve a minimum of five (5) sessions on deck

at two (2) different meets with at least two (2) different

trainers approved by the Officials Chairman or their

designee.

Must have worked as a certified Stroke & Turn Judge

for a minimum of fifteen (15) sessions, or two (2) years

with a minimum of four (4) sessions per year.

Evaluation & Certification

Certification based on recommendation of the trainer(s)

and/or Referee(s).

Renewal

Must attend training clinic and/or take test.

To maintain certification, must work a minimum of

four (4) sessions per year in Starter or higher capacity.

Based on continuing USA Swimming membership and

evaluation.

REFEREE (Minimum Age 21)

Education & Training

Must attend Referee's clinic and apprentice on-the-deck

for a minimum of six (6) sessions at three (3) sanctioned

meets with at least two (2) different referees.

Previous certification as a Starter for a mimimum of

one (1) year.

Recommend be familiar with the positions of Announcer,

Clerk of Course, Starter, Stroke & Turn Judge, Chief

Judge, Timer, Timing Judge, and Meet Marshall.

Must pass USA Swimming Officials test (all sections)

with a grade of at least 80% and be a current member

of USA Swimming.

Evaluation & Certification

Certification based on recommendation of the trainer(s)

and/or Referee(s).

Renewal

Attend clinic and take tests every two (2) years.

To maintain certification, must work a minimum of

six (6) sessions per year in Starter or higher capacity

with at least one (1) session as Referee.

Based on continuing USA Swimming membership and

evaluation by the Officials Chairman or their designee.

Ted Smits and Steve Marchitelli will be attending the USA clinic in Colorado Springs over the Memorial Day weekend. They will submit written reports to me upon their return. They are driving out together which should save the LSC on travel expenses.
There is a clinic in Broken Bow on May 15 S&T 2:00, Starter 5:00
There will be a clinic for summer league officials May 21 at Field Club at 10:00am.
There will be a clinic in Omaha later this month time and location to be announced.
Paul could use some recommendations for officials for the Maxwell award. (Bi-monthly)
Paul would like to see a non-athlete transfer form for Officials created.
All registered officials should have started receiving an email copy of “On the Same Page” a newsletter sent out by the USA Officials Committee.
The on line officials test is now going to be an in hose item for USA Swimming rather than being part if the ACSA site. It is targeted to go on line on May 15th and is supposed to be much more user friendly.
Short Course D I meet recommendations:
   Timers names required in advance
   Starting system speakers placed on lane six side.
   Place judges used for all of the meet, a must on 25’s.
   Assign a finalist check in coordinator w/headset.
   Minimum of 4 safety marshals per session.
   Set up and tear down committee.

If LSC run
   -Check list of duties for each team.
   -List of supplies provided by whom.
   -List of requirements for UNO staff

Lisa Ellis reported that Westside High School has been reserved for October 28-30 for the Swimposium. Rent will be around $1000 for the 2 lecture halls, cafeteria and pool areas. Custodial fees will be $21 per hour, per custodian. The number of custodians will be determined by the number of participants. We will plan to have an awards banquet catered on Saturday evening, on sight. Lisa has contacted Milt Nelms about coming to do the coaches’ portion of the clinic. Lisa and Sara Juster have started contacting companies to donate door prizes and goody bag items. We will be asking NSAA to spread the word to high school coaches to increase our participation. Moved, seconded and PASSED to pursue the contracts and start the publication of the event.

Pat Rowan reported on discussions from the Age Group Chair clinic in Colorado Springs:
Update on Club Development Division
   -Information on current programs and services, and new initiatives
   -Discussion on Job Description(s)
   -Integrate general USA swimming suggestions into local LSC level
   -Report on Boys in Swimming Task Force
   -Separating boys/girls- evaluating pros/cons of this strategy
   -Discussion on Meet Format, Scheduling and Progression
   -USA swimming Developing section on website- Library of Meets
   -National Coaches suggestions
   -Parent Education
   -Create Webpage on MW or link to USA pages
   -Include parent education material in meet programs
   -Parent “Swimposium” information
   -Coach Education
   -Encouraging our Age Group coaches to become educated
   -Growth and development
   -Food Guide- Nutrition
   -New Camp format
   -Zone Select Camps
   -Encouraging LSC’s to run camps
   -New motivational times systems
   -Points
   -Single Age group standards

Mike Jacobsen reported that we have $57,000 in checking, $2,300 in Petty cash, $15,000 in savings and $26,000 invested in 3 different areas. He pointed out that over ½ of the assests of MWS are in non-interest bearing accounts. Mike moved that we liquidate most of these balances and put chunks of money into short term CDs or money market accounts. Seconded and PASSED unanimously. Mike and Mary Kocsis are directed to shop for the best deals, and make the decisions together. He stated that a laddered CD program with the longest maturation time being 1 year might be a way to go, with a CD maturing every quarter. Then the BOD can decide to reinvest each quarter.

Technical Chair report was read by Mary Losee. Bruce reported that conversation on the deck at Division 2 Championships was positive and recommends that it should remain a prelim-final meet for the 2005-2006 Short Course Season.

Bruce reported that Division 1 also went well. He proposes the following changes:
   1. All relays entered must have an entry time for seeding.
   2. Change the 11 & Over age group for relays to 15 & Over
   3. Eliminate the bonus heat from the 15 & Over.
   Bruce also recommends that the D2 meet be held at 2 sites again, but on the weekend immediately following the NE state high school meet. He further recommends that the D1 meet be the following weekend.

Brian Jensen and Pat Rowan made a motion that the meet schedule, types of meets and recommendations for championship meet format will be the sole power of the Pre-Sanction Committee. Recommendations for change must be submitted to the Senior AND Age Group Chairs for consideration. This was seconded and PASSED.

Jack Jackson reported on the progress of the Omaha Sports Committee getting the Olympic Trials to Omaha in 2008. He indicated that USA Swimming is pleased with Omaha and the number of people who have already volunteer to help. He believes the only stumbling block at this point is airlines and if they are willing to up the number of flights into Omaha for the duration of the trials.

Elections: Mary Kocsis, Treasurer; Gretchen Lindner, Secreteary, Gary Flury, Registration Chair; Pat Rowan, Age Group Chair; Paul Kemp, Officials Chair; Bruce Schomberg, Technical Chair; Dave Nelson, Safety Chair; Jeannie Neal, At Large; Jack Jackson, At Large; and Jackie Rowe, At Large
BOR members will by Lyle Minshull, Larry Ohs and Holly Beeman with Steve Marchitelli and Marsha Ketcham as alternates.
Nominating Committee will be Paul Kemp, Brian Seinkbeil, Marvin Fast and Lisa Ellis

Respectfully,
Lisa Ellis, Secretary

Contact: Webmaster@mwswim.org

Evaluation & Certification				Considered part of Stroke & Turn Judge certification.

Renewal				Same as Stroke & Turn Judge.

CHIEF JUDGE

Education & Training				Must be certified Stroke & Turn Judge.

Evaluation & Certification				Considered part of Stroke & Turn Judge certification.
				Must have minimum of one (1) year experience as a
				certified Stroke & Turn Judge.

Renewal				Same as Stroke & Turn Judge.


STARTER (Minimum Age 19*)

Education & Training				Must attend clinic.
				Must take USA Swimming Starters test and be a
				current member of USA Swimming.
				Must serve a minimum of five (5) sessions on deck
				at two (2) different meets with at least two (2) different
				trainers approved by the Officials Chairman or their
				designee.
				Must have worked as a certified Stroke & Turn Judge
				for a minimum of fifteen (15) sessions, or two (2) years
				with a minimum of four (4) sessions per year.

Evaluation & Certification				Certification based on recommendation of the trainer(s)
				and/or Referee(s).

Renewal				Must attend training clinic and/or take test.
				To maintain certification, must work a minimum of
				four (4) sessions per year in Starter or higher capacity.
				Based on continuing USA Swimming membership and
				evaluation.


REFEREE (Minimum Age 21)

Education & Training				Must attend Referee's clinic and apprentice on-the-deck
				for a minimum of six (6) sessions at three (3) sanctioned
				meets with at least two (2) different referees.
				Previous certification as a Starter for a mimimum of
				one (1) year.
				Recommend be familiar with the positions of Announcer,
				Clerk of Course, Starter, Stroke & Turn Judge, Chief
				Judge, Timer, Timing Judge, and Meet Marshall.
				Must pass USA Swimming Officials test (all sections)
				with a grade of at least 80% and be a current member
				of USA Swimming.

Evaluation & Certification				Certification based on recommendation of the trainer(s)
				and/or Referee(s).

Renewal				Attend clinic and take tests every two (2) years.
				To maintain certification, must work a minimum of
				six (6) sessions per year in Starter or higher capacity
				with at least one (1) session as Referee.
				Based on continuing USA Swimming membership and
				evaluation by the Officials Chairman or their designee.