The Midwestern Redbook (01/01/24) is a PDF copy of the MW By-Laws, current Policies and Procedures, and an Appendix of forms for MW usage. It is most often referred to as the Redbook, which referred to the red binder of many years ago. Currently the format is an 8 1/2 x 11 page format, updated and published annually in January, and now distributed only electronically via the MW website. It is recommended that all clubs, HOD/BOD members, officials, and coaches print a copy for reference. The document is divided into three parts - the Midwestern By-Laws, the Midwestern Policies and Procedures, and the MW Forms. The forms can be printed and used for all MW purposes.

Part I of the Redbook is the Midwestern Bylaws  (05/15/25) updated annually with any changes required by USA Swimming. Bylaws were completely redone in 2019 as per USA Swimming.

Part II of the Redbook is the Midwestern Policies and Procedures (07/15/25)/ The policies within this document are currently the policies of Midwestern Swimming updated annually.

      Updated policies from BOD and HOD Meetings (2024):

HOD April 2024

Fines for Athletes 18 and over participating in a Midwestern sanctioned swim meet

4.10.3.2    Adult (18+) Athlete missing APT
                 First Offense                                                                      $100.00
                 Second Offense                                                                 $250.00
                    (recurrence within three-year period)
                 Third Offense                                                                     $500.00
                    (recurrence within three year period)

Unpaid Invoice Penalty to be added as 4.10.6

4.10.6 Penalties for Invoices not paid in a timely manner:

Invoices not paid within 30 days will incur a late fee of $25.00.
Invoices not paid within 60 days will incur a late fee of $50.00
Invoices not paid within 90 days will incur a late fee of $100.00
In addition, teams with unpaid invoices 90 days and beyond upon notification from the registration chair and approved by the Executive Committee will be subject to unattach status for all athletes which will entail payment of transfer fees for all athletes to reattach.

BOD September 17, 2024

8.5.5.2 (g)

Midwestern Championship meet – Midwestern will approve and purchase awards and will receipt all entry fees for the meet. MW will retain the MW surcharge, any fines, and cost of awards. MW will forward remaining funds to host. Host club may choose vendors and meet apparel designs for merchandise, Host will pay all other associated expenses and will retain program revenues, concessions revenues, advertising revenues and commissions from sale of meet apparel.  (09/09/14)
$6.50/maximum individual event
$18.00/maximum charge per relay event
MW will set the fees for individual and relay events and facility fees if necessary (09/17/24)
$6.50/MW surcharge (04/21/18 – in effect 09/01/18)
$3.00/per session or $16.00 complete weekend maximum program charge

8.2.5.6

Qualifying times for the MWS Championship meets will be calculated as follows:
The average of the 35^th fastest time (stroke/distance/age) for the last six years; minimum qualifying time will be the NAG BB. (Covid exception to calculations has occurred.)

Qualifying times for the MWS Championship meets will be set by the Sanction/Meet/Technical committees. (09/17/24)

BOD October 15, 2024

8.1.6.2

8.1.6.2 Status of meet management: The host club must be registered prior to sanctioning and posting of any meet. Sanctions will be issued upon submission, contingent on the approval of the sanctioning committee. The following individuals MUST be non-athlete members of USA Swimming , with certifications in good standing by the meet entry deadline and current through the end date of the meet: Meet Director, designated Referee, and designated Admin Official. All certifications for Referee and Admin Official must be current through the end date of the meet. Sanction will not be issued and meet will not be posted if all registration and certification requirements are not met. (01/16/18)   If the required personnel are not in good standing or their certifications are not current, the Sanction may be revoked on the meet entry deadline date. (10/15/24)

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Part III of the Redbook is the Midwestern Forms (01/01/24) section which can also be downloaded as a separate document. Print the forms for quick availability.

It also has been determined that documents published elsewhere (MW records, MW Club lists, MW BOD and HOD minutes, MW meet schedules, and MW time standards) will not be included in this document.

2024 Mini Rulebook                        2024 USA Swimming Rulebook

   Athlete Documents

   Outreach Athlete Reimbursement request
       (Online - September 2023)

    Request for Athlete Travel Reimbursement
       (New form for 2024-2025  updated)

   USA Swimming Online Report of Occurrence